Campus Policies for Student Organizations

Events and Activities

Student organizations that have been officially certified by the University are allowed to organize events and conduct activities on or off campus. The organization should submit a completed Event Application Form and return it to the Division of Students Affairs, Department of Campus Life at least two weeks prior to the event suggested date.
Events and activities cannot be conducted during midterm and finals weeks.
Events activities should by no means constitute grounds to cancel classes. They will be conducted in areas determined by the Department of Campus Life so that they do not cause class disturbance with noise.

Sponsorship Of Events

Certified Student Organization and their respective campus events may be sponsored by an external party. All sponsorships go through an approval process to ensure their mission, the nature of business, standards and services are in line with the educational nature of PMU, and its prestigious image as a higher education institution.

The Use of Campus Facilities

The University allows recognized organizations to use its facilities. Bookings and reservation are at the basis of first in first served. However, the University might have in exceptional cases to cater for unscheduled guest or official visits, and in similar cases, it reserves the right to announce the unavailability of some campus areas and provides alternative solutions and arrangements.

Advertising on Campus

Use of PMU Name, Logos and Identity Elements

All use of the PMU name, logo or any other official identity element on any advertising (including but not limited to T-shirts, banners, roll-ups, etc…), needs prior approval through the Division of Student Affairs. All designs are to be approved and signed by the Director of Student Affairs or his designee.
The organization is therefore required to submit two (2) copies of the promotional material design to the office of Campus Life for approval. The request will be attached to the Event Application Form or to a clear description of the purpose and occasion to use such official materials.
The Department of Campus Life will keep a copy, however it will be the responsibility of the concerned organization to keep the approved copy on record. Student organizations (organization and individuals) that violate this policy will be penalized and/or suspended.

Campus Postings

Advertisements and notices may only be placed on bulletin boards by an official student organization. However, they should all bear an approval stamp from the Department of Campus Life. The organization is therefore required to submit two (2) copies of the advertisement/notice to the office of Campus Life for approval. The Department of Campus Life will keep a copy, however it will be the responsibility of the concerned organization to keep the approved copy on record.
No announcement may be put on walls, doors, windows, walkways, pillars, light posts, elevators or car windows.
Marking or damaging surfaces and buildings spoils the aesthetic nature of the campus and is strictly prohibited.
Banners pertaining to campus wide activities must be approved by the Division of Students Affairs.
All postings may be approved for up to ten (10) days and must be removed after the event is over by the respective student organization.
Student organizations (organization and individuals) that violate this policy will be penalized and/or prohibited from campus advertising.

Flyers and Handouts

All flyers or handouts must be approved by the Department of Campus Life. The organization is therefore required to submit two (2) copies of the flyers/handouts to the office of Campus Life for approval. The Department of Campus Life will keep a copy, however it will be the responsibility of the concerned organization to keep the approved copy on record.
Placing flyers on car windows is prohibited.
Student organizations (organization and individuals) that violate this policy will be penalized and/or prohibited from campus advertising.

On Campus Campaign

When needed, student organizations may set up tables in designated campus areas to distribute information. This is determined by the Department of Campus Life on a first come, first served basis.
The advertising organization shall be responsible for any and all assets entrusted for the campaign (Table, chairs, tripods, stands, etc…). Any damage to those assets will be incurred by the organization (organization and individual members).
Student organizations (organization and individuals) that violate this policy will be penalized and/or prohibited from campus advertising.

Off Campus Campaign

No advertising off campus may be made for any organization or any event held on campus without the written approval of the Director of Student Affairs. Please refer to the Use of PMU Name, Logo and Identity Element policy above. Student organizations (organization and individuals) that violate this policy will be penalized and/or suspended.

Violations and Sanctions

The Grievance Committee assists the University in enforcing the Campus Advertising Policy. The Grievance Committee will:

1. On the first offense on campus, give a verbal warning and written notice.
2. On the second offense on campus, give a written reprimand.
3. On the third offense on campus, refer to Director of Students Affairs for University sanctions, which may include penalty and/or suspension.
4. Any offense off campus will be considered on an individual basis and sanctions applied at the discretion of the Director of Student Affairs may include suspension or dismissal from the University.

Enforcement of Policies & Regulations

It is the duty of all student organization members to report immediately, in writing, any violation of PMU policy to the Department of Campus Life. Infractions of these regulations result in disciplinary procedures as prescribed in the University's Student Code of Conduct and Appeals Procedures.
Organization presidents and advisors must sign that they have received and understood the University campus policies before they are recertified each year.